Sr. Payroll Specialist

H.B. Fuller is a leading global adhesives provider focusing on perfecting adhesives, sealants and other specialty chemicals across all industries throughout the world. While our products are virtually invisible, they play a vital role in ensuring the quality of modern life and we are committed to connecting what matters to solve some of the world's biggest adhesion challenges.

POSITION OVERVIEW

The Payroll Accounting Specialist reports to the EIMEA/LATAM Payroll Manager and will be primarily responsible for supporting the end-to-end payroll administration initially for Portugal and Spain, with the potential to take on other countries over time. The role involves working with the business and the external payroll partners to ensure accurate, compliant, and timely monthly payroll processing, tax filings and accounting. Overview of responsibilities:

• Monthly end-to-end payroll cycle processing including new employees, terminations, relevant salary amendments, overtime, etc.
• Perform all general ledger functions related to payroll, including but not limited to balancing and recording all payroll related journal entries, accruals, reconciliation of balance sheet accounts, research reconciling items, data requests, etc.
• Ensure compliance with all local, company, and statutory regulations.
• Solely manage and administer Time & Attendance and Flex Benefits systems.
• Point of contact for external Payroll, T&A and Flex Benefits providers.
• Develop and maintain positive relationships with employees at all levels, resolving any inquiries in a timely manner for assigned countries.
• Drive continuous improvement mindset by challenging existing processes, providing innovative solutions, leveraging KPIs and best practices to increase efficiency and effectiveness.

PRIMARY DUTIES

Payroll & Benefits Administration (30%) - Process and verify all employee payroll and benefits information for Portugal and Spain exempt and non-exempt employees.

• Complete and process monthly payroll including new hires, leavers, sick leave, paid and unpaid leaves, relevant salary amendments and bonuses, overtime, etc.
• Collect and prepare all inputs to be provided timely to the payroll partner at the agreed cut-off dates for processing.
• Review monthly payroll output, including gross to gross, net to net, understanding and resolving any discrepancies and justifying differences.
• Check and follow up all attendance classification activities that impact payroll (attendance, overtime, vacation, etc.)
• Ensure payroll reports and salaries are processed accurately and on a timely basis.
• Manage any post-payroll activities such as reporting to other departments to ensure they have correct data to complete necessary downstream tasks.
• Review and code invoices for approval / payment
• Manage Portugal Flex Ben Program

Act as a super user in the administration and maintenance of flex benefit platform Ensure the information is up to date (values). Prepare the different reports according to the requirements (RTR, FP&A and other).

Payroll Accounting (30%)**:

• Ensure all transactions are in accordance with local accounting guidelines, all account balances are properly reconciled, and accrued balances properly reflect anticipated liability.
• Perform all general ledger functions related to payroll, including balancing and recording all payroll related journal entries, accruals reconciliation of balance sheet accounts, research reconciling items, data requests, etc.
• Ensure controls, including SOX controls are properly performed within the payroll accounting process.
• Participate in / support internal and external audits
• Answer accounting and financial questions by researching and interpreting financial data.
• Monitor, manage and reconcile payroll taxes at the employer and employee level. Includes reconciliation to the general ledger as well as to external provider reports, preparation, and ensuring compliance.

Special Projects (20%)

• Support Global Payroll Transformation project to consolidate payroll vendors for first phase EIMEA implementation
• Perform audits of the Time System to ensure compliance of statutory requirements and company policy.
• Perform PTO audits to ensure accurate reporting and compliance with company policy.
• Capture ideas for improving processes or implementing new tools.
• Develop self by seeking opportunities to expand role by improving technical and business skills, and cross training with other team members.

Employee Support (20%) :

• Point of contact for employees as it relates to payroll for assigned countries.
• Handle daily inquiries from employees in a timely manner.
• Provide training to new managers and employees on the Time & Attendance and Flex Ben Systems.
• Develop and maintain positive relationships with employees at all levels.
• Responsible for replying and following up on all ticket services (Self Service) for Portugal

MINIMUM REQUIREMENTS

• Bachelor’s degree i