Executive Assistant

Come create the technology that helps the world act together Nokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people’s lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world.

We challenge ourselves to create an inclusive way of working where we are open to new ideas, empowered to take risks and fearless to bring our authentic selves to work.

The team you'll be part of

Strategy and Technology lays the path for Nokia’s future technology innovation and identifies the most promising areas for Nokia to create new value. We set the company’s strategy and technology vision, offer an unparalleled research foundation for innovation, and provide critical support infrastructure for Nokia.

Part of Strategy & Technology, Group Security is Nokia’s central knowledge center responsible for Nokia’s cyber security policies and standards, the cyber security architecture and roadmap, and the monitoring, alerting of security incidents.

We partner with the Nokia Business Groups and Central Functions on product security, customer security, and interact with governments on security regulations.

Together we take care of Nokia’s security culture, processes, systems, products and services to position Nokia as a trusted partner for the 5G era and beyond.

Nokia’s Chief Security Office and Head of Nokia Global Security organization is looking for a Team Assistant to support with administrative responsibilities.

What you will learn and contribute to As part of our team, you will be the Team Assistant supporting the Head of Group Security and his organization with:

• Overall Time Management and Coordination including the scheduling of appointments and meetings
• Calendar Planning for meetings including both External and Internal stakeholders
• Travel - Planning complete travel itinerates, Approvals, bookings, executing and monitoring, managing VISA requirements, expense management, etc. Providing proactive back up options for last minute changes if needed.
• Coordination of Leadership Team meetings both administrative and logístical tasks
• Group Security corporate communications
• Key contact between both External and Internal requests towards the Head of Group Security and the Leadership team
• Planning and Coordinating business meetings, Workshops and Events globally as required by the Head of Group Security and his Leadership Team.
• Organize and Maintain the Group Security web pages and SharePoint(s)
• Ensure correct compliance to Nokia’s procedure and other regulations is in place for any hosting of hospitality Events.
• IT support co-ordination
• Administrative Support for the local team in Portugal
• Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
• Other ad hoc duties as and when needed.

Your skills and experience You have:

• Bachelor's Degree or equivalent
• Proven experience in similar role for a multinational company
• Strong communication skills both verbal and written
• Strong ability to adapt to change
• Strong deadline and delivery orientation
• Oral and written fluency in English is a must

It would be nice if you also had:

• Proficiency in web page design (including MS SharePoint)

What we offer Nokia offers flexible and #LI-Hybrid working schemes, continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs and highly diverse teams with an inclusive culture where people thrive and are empowered.

• Competitive salary based on your experience
• Performance and Christmas bonuses
• E-learning platforms such as NokiaEDU, Harvard ManageMentor, LinkedIn Learning etc. at your disposal for technical training and personal development
• Various certifications
• Flexible time and teleworking
• Meal allowance
• Private health insurance
• One of the highest employee referral bonuses on the market so you can bring your friends

Nokia is committed to inclusion and is an equal opportunity employer Nokia has received the following recognitions for its commitment to inclusion & equality:

• One of the World’s Most Ethical Companies by Ethisphere
• Gender-Equality Index by Bloomberg
• Workplace Pride Global Benchmark
• LGBT+ equality & best place to work by HRC Foundation

At Nokia, we act inclusively and respect the uniqueness of people.

Nokia’s employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law.

We are committed to a culture of inclusion built upon our core value of respect.

Join us and be part of a company where you will feel included and empowered to succ